1.9.2023 Board Book

MISC

$ $ $

500 230

$ $ $

-

$ $ $

500 220

$ $ $

-

$ $ $

500

$ $ $

-

$ $ $

500

CDR Dietician

210

840

-

(543)

-

Total

26,405

17,195

18,045

22,407

21,685

16,097

20,125

Spring Conference

Outreach, onsite materials, social, google, LinkedIn, design

Marketing Printing

$ $ $ $ $ $

40,000 5,000 2,000 5,000 2,500 1,000

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

14,908

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

32,000 5,000 1,500 4,000 1,000 1,000

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

7,235

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

29,200 5,500

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

24,071 3,657 47,270 1,850 11

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

36,960 7,000 4,000 46,854 2,000 1,000

SAG, trail map, materials

132 184

-

Freight - shipping of materials (locally) Buildouts, signage, Clings, furniture

Postage/Shipping

45

-

Exhibit Services (just name change)

- -

- - -

41,000

Insurance Supplies

-

2,224

2,000

691

Hotel parking, staff meals ($75/day - $7200), staff hotel rooms ($220/nt) 16 staff x 5 nights ($17.600) 700 pp x $650 per person based on current menu prices w/ 10% discount applied ($300k min++ = $395,625) Onsite AV provider and digital recordings. 5 days, 2 session rooms, including union labor and charges 35 speakers @$1000 travel each

Travel

$

21,000

4,764

11,500

-

11,000

9,945

24,800

Food & Beverage (name change from facilities)

$

365,000

550

75,000 25,000

1,418

280,000 23,000 90,000 18,855 8,450 40,000 36,500 4,300

233,347 35,637

400,000 35,000

Faculty Travel

-

-

AV Services Rental Fee

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

53,000 20,000 10,000 25,000 45,000 5,000 2,000 16,000

23,835

89,000

41,675 74,170 2,050 23,600 -

150,165

105,000

-

- - -

-

-

Badge stock and equipment shipping

Badge Services External Events

5,325 12,898 39,800

8,401 40,146 51,915 5,924

2,000 40,000 40,000 7,830 5,900 55,000 -

member appreciation event

Based on previous years honoarium totals uniforms, trail map gift cards, lanyards

Honoraria

35,000 8,330 2,000 40,100 -

MISC

25

- - -

Consultants Contract Labor

- -

-

- -

Possible security staff

3,500 35,000

Encore internet and electrical

Technology (name change from Digital Record

5,277

39,247

18,308

Moderator

-

-

-

-

-

-

-

Total

617,500

109,922

330,430

189,441

628,305

631,339

813,344

Fall Conference

Outreach, onsite materials, social, google, LinkedIn, design

Marketing Printing

38,000 8,000 4,000 8,000 3,000 3,000

7,010

43,000 8,000 4,000 5,000 2,500 3,000

26,475 2,833

41,700 7,000

17,578 2,835 1,277 27,976

27,340 4,000 4,000 22,122 2,000 2,000

SAG, trail map, materials

-

Freight - shipping of materials (locally) Buildouts, signage, Clings, furniture

Postage/Shipping

49

191

Exhibit Services (just name change)

350

43,570

41,000

Insurance Supplies

1,726

-

-

-

-

4,000

3,000

538

Hotel parking, staff meals ($75/day - $7200), staff hotel rooms ($150/nt) 16 staff x 5 nights ($12,000) 470ppl @$492 per person. F&B Min++=$231,000. Estimated F&B actual spend based on current menus range would be $165k-190k Onsite AV provider and digital recordings. 5 days, 2 session rooms, including union labor and charges

Travel

25,000

363

25,000

19,968

13,000

13,026

19,200

Food & Beverage (name change from facilities)

500,000

1,100

250,000

175,207

250,000

740

231,000

AV Services Rental Fee

55,000 2,000 10,000 39,000 50,000

55,314

103,000

160,517

105,000 30,000 40,000 38,000 25,000 3,500 6,000 39,000 642,200 - -

110,607

110,000

-

-

-

- - - - - -

-

Badge stock and equipment shipping

Badge Services External Events Faculty Travel Contract Labor Honoraria

8,130 1,920 39,225

8,000 30,000 40,000 25,000 3,000 8,000 30,000 587,500 -

7,009 36,063 40,600 33,436 3,472 4,583 58,481 616,404 -

2,000 30,000 35,000 30,000 5,300 6,000 30,000 559,962

member appreciation event

26,927

Based on previous years honoarium totals 05 speakers @$1000 travel each

- - -

Possible security staff

2,000 2,000

Moderator

uniforms, trail map gift cards, lanyards Encore internet and electrical

Misc

3,348 4,376

4,596 1,110

Technology (name change from Digital Record

16,000 765,000

Total

122,911

207,210

Personnel & Benefits

Assumptions are for an (eventual) total of 18 staff; accounted for cost-of-living adjustments for FY2023 in this figure.

Salaries

$ $

1,300,000 140,000

$ $

1,088,836

$ $

1,416,000

$ $

1,293,358

$ $

1,416,000

$ $

1,092,092

$ $

1,568,738 114,600

Calculated based on current run rate through October 2022 actuals

Taxes

83,255

84,000

97,630

96,000

95,427

Calculated per OHR data at $11,278 per employee & assumptions of a total (by FY2023 end) of 18 total employees for admin fees & a total of 16 employees for benefit fees Decreased this line item based on history & current actuals through October 2022. Per OMA's Employee Handbook issued in 8/2022, adding $$ here for potential employee use for these purposes. Calcuated amount based on current actuals through October 2022. Calculated based on current run rate through October 2022 actuals Calculated based on current run rate though October 2022 actuals Calculated per OHR data at $80 per employee per month & assumed a total of 18 projected employees for FY2023 Professional development and site visits; projected for FY2023 based on current run rate through October 2022 actuals. Job posting fees; projected for FY2023 based on current run rate through October 2022 actuals & proposed recruitment needs in FY2023. Rubin Brown audit costs/rates for FY2023 based on FY2022 actuals=$33K) + The Accounting Firm fees estimated at $28K based on current run rate through October 2022 actuals. Potomoc Currents (Chris Gallagher) fees; increased from $5K/month to $6K/month in 5/2021 Calculated based on estimates provided by new IT firm, Noynim IT; $1200/month ongoing fees, $3600 "start up" costs, & annual cybersecurity training for staff ($424); rounded to $500 for even figure in total. Projected for FY2023 based on current run rate through October 2022 actuals.

Benefits & Admin Fees Staff Development

$ $

142,787 10,000

$ $

128,161

$ $

82,800 15,000

$ $

132,876

$ $

150,000

$ $

125,858

$ $ $ $ $ $

197,728

6,672

4,011

6,000

2,884

3,000

Tuition Assistance (Staff)

5,000 5,000 1,500 1,000

Staff Appreciation Professional Dues Temporary Staff

$ $ $

6,000 1,600 10,000

$ $ $

5,306 1,295 16,743

$ $ $

10,000 1,600 5,000

$ $ $

6,091 1,956

$ $ $

8,000 1,700 5,000

$ $ $

3,644

805 550

-

Payroll Processing Fees

$

2,500

$

7,332

$

3,000

$

25,535

$

25,000

$

18,141

$

17,280

Travel

$

5,000

$

5,118

$

8,000

$

5,763

$

5,000

$

4,587

$

5,000

Recruitment

$ $

-

$ $

79,137

$ $

-

$ $

31,101

$ $

3,000

$ $

5,903

$ $

7,000

Total

1,617,887

1,421,855

1,625,400

1,598,320

1,715,700

1,349,891

1,925,846

Professional Services

Accounting/Audit

$

80,000

$

72,348

$

80,000

$

64,306

$

70,000

$

57,531

$

61,000

Advocacy

$

60,000

$

60,000

$

60,000

$

68,000

$

72,000

$

60,000

$

72,000

IT Support

$ $ $ $ $ $ $ $ $

25,000 120,000 100,000 135,000 17,000 2,500 95,000 636,500 2,000

$ $ $ $ $ $ $ $ $

18,588 172,417 99,600 120,000 20,883 11,025 1,536 79,440 655,838

$ $ $ $ $ $ $ $ $

25,000 120,000 60,000 135,000 20,000 2,750 66,000 570,750 2,000

$ $ $ $ $ $ $ $ $

18,438 93,913 60,000 120,000 10,778 2,105 60,000 497,540 -

$ $ $ $ $ $ $ $ $

25,000 80,000 60,000 90,000

$ $ $ $ $ $ $ $ $

16,939 44,155 45,000 75,000 11,937 2,080 2,584 62,933 378,159

$ $ $ $ $ $ $ $ $

18,500 53,000 5,000 90,000 4,000 15,000 4,250 69,600 392,350

Legal

Will terminate CSG as PR Agency

Public Relations & Agency Education Consultants

1 consultant at $7500 a month for Nick Pennings

possible contract help with data conversion and LMS conversion

Contract Labor

-

Monthly web support of 10 hours plus larger web project for rebuild of website ($30k to rebuild website below the line)

Web Development & Maint.

12,000 4,250 66,000 479,250

GoDaddy urls, web hosting, ssl certificate, plugins

Web Hosting

Trendy Minds - market research, content development, account management

Marketing Vendors

Total