2020-10-29 OMA Agenda - Board of Trustees

including chapter leader lunches and pre-cons (chapters like engaging and hearing from other chapters on what they are doing), 6) chapter level awards, and etc. Rough Financial Analysis: The expenses to support chapters in the 2020 budget to incentivize and support 15-20 chapters. 15,000 Marketing

40,000 Seed Money 10,000 Insurances

20,000 Staff and BOT Travel 20,500 Accounting and Legal 39, 500 Chapter Formation Agency Fee 15,000 Education Development 160,000 Total Expense

The $160,000 are direct costs and do not seem to include website development or sponsorship development and fulfillment which may also include outsourced services. More importantly, we need to consider how staff will support all of the administrative functions for each chapter such as accounting (OMA accounting is outsourced and therefore staff would act as intermediaries for receiving/approving invoices, paying vendors, and etc.) We need to resource staff time to write their newsletters, maintain their websites, finalize their contracts, finalize sponsorship agreements, serve as advisors on educational events, and support CME processes/recordkeeping. In January 2020, a senior manager position was created and Christian DeSousa was hired to lead the member services department and to provide dedicated staff time to support the chapters. However, the executive director transition, high staff turnover, and disruption caused by the COVID-19 pandemic created challenges that prevented dedicated time to be spent on chapters. Additionally, this position serves as the project manager for the membership database conversion from Abila to Impexium this year. Regardless of these substantive challenges and in an ideal year, this position would at best be able to dedicate 50% effort to chapter support. Additionally, this position cannot support all aspects, but would be the lead staff to promote interest in forming a chapter and provide the initial chapter set up services including educating and training chapters on requirements, best practices, and services offered by OMA national to support chapters. We need to set up systems, procedures, and carve out staff time to support all the services mentioned above. This means prioritizing the chapter program for all staff and taking other items off their plates and/or investing in additional support staff. While there is corresponding revenue of $101, 500 budgeted, I don’t see how this can be generated in first year or two while chapters are being developed. Chapters tend to start out small and build over time. I need more time to delve into the financial aspects. But, my general recommendation at this point for reference, if helpful, is to budget zero or nominal ($5-10k) revenue for 2021 and another $100k (50k for a coordinator/entry level staff dedicated to chapter support and $50k for website development and other outsourced services not already budgeted such as an OMA Advocacy Action Center for local and state level advocacy). This is a very rough estimate in expenses for a total of $260k in 2021.