4.19.2023 Board Book

101 University Blvd. | Ste. 330 Denver, CO 80206 P: 303.770.2526 | F: 303.779.4834 obesitymedicine.org

Terms and Conditions

Terms of Exhibiting at Conferences 

OMA provides only physical mailing addresses upon request for single use. Email addresses, fax numbers, and phone numbers are not provided. OMA must approve all advertisements prior to mailing. Pre- and post-conference mailing lists must be used within two weeks of the conference dates.  Any additional exhibit booth needs, including but not limited to electrical, telecommunication, additional furniture, and/or accessories are the responsibility of the exhibitor and can be ordered through the conference decorator.  OMA reserves the right to adjust the floor plan to meet the needs of the conferences.  Premium booths are designated on the exhibit hall floor plans by a circle and are located in prime locations within the exhibit hall.  Two booths may be purchased side-by-side at double the single-booth rate.  Only staff members of the exhibiting company are permitted to receive the badges and must be identified prior to each conference. Booth representative names must be submitted one week prior to the conference. Any additional badges or name changes are subject to a $50 charge after this deadline.  Booths may not exceed 8 feet in height. Terms of Exhibiting at Obesity Medicine Basics Courses  OMA provides only physical mailing addresses upon request for single use after each course. Email addresses, fax numbers, and phone numbers are not provided. OMA must approve all advertisements prior to mailing. Mailing lists must be used within two weeks of the course dates.  Tabletops are located either right outside the classroom or in a nearby room, depending on hotel accommodations.  Number of exhibitors will be determined by facility’s availability.  Tables are not assigned to exhibitors, instead will be on a first-come, first-served basis onsite. Terms of Sponsorship  OMA must review and approve all promotional material.  The sponsor may not use OMA’s image on any program materials.  Lead retrieval needs are solely the responsibility of sponsors. OMA can recommend vendors, if needed.  Recognition in the prel iminary program and onsite guide are subject to OMA’s printing deadlines.  OMA will provide the sponsor with a standard audio/visual package. Any additional audio/visual needs are the sponsor’s responsibility. (Excludes satellite symposia.)  Any program offe ring CME is categorized as a “satellite symposium.” A program not offering CME is categorized as a “product theatre.”  Sponsorship opportunities for satellite symposia/product theatre are offered on a first-come, first-served basis.  OMA provides all signage at the meeting, in accordance with Accreditation Council for Continuing Medical Education (ACCME) regulations. Signage is positioned near the onsite registration area and away from any CME component of the conference, indicating the