Policy Committee Meeting 12.4.23

OMA’s EXHIBITOR TERMS and CONDITIONS

These Terms and Conditions are an integral part of and are incorporated by reference into, the Conference Exhibitor and Sponsor Application and Agreement signed and submitted by each prospective exhibitor/sponsor at the OMA’s Conferences. By signing the Conference Exhibitor and Sponsor Application and Agreement, each prospective exhibitor/sponsor agrees that if its application is accepted it is bound by and will comply with these Terms and Conditions.

The OMA may accept or reject any application to exhibit in its sole discretion and has full and final authority to interpret, amend, or supplement these Terms and Conditions.

Commented [TF1]: All edits/changes noted in red font throughout this document were provided by Teresa

BOOTH ASSIGNMENTS Vendors will select a booth based on a first come, first served basis once payment has been received. Booth selection will be done within the OMA’s conference (IT) platform.

BOOTH RELOCATIONS

The OMA reserves the right to revise the floor plan in the event of conflicts regarding space requests, fire marshall, and security concerns or conditions beyond its control. The OMA does not customarily relocate booths. However, if a relocation must occur, the OMA will notify the affected exhibitor.

Commented [EL2]: Might add that there would be no renumeration or reimbursement to the vendor in the event of a booth relocation

BOOTHS

• Two booths may be purchased side by side to form a 10x20 booth in the exhibitor area or four booths may be purchased to form a 20x20 booth. • Only staff members of the exhibiting company are permitted to receive and wear exhibitor badges and they must be identified prior to each conference. Booth representative names must be submitted by the deadline as outlined in the OMA’s Exhibitor Kit. Any additional badges or name changes requested after the deadline are subject to a $50 charge. • Any additional exhibit booth needs (including but not limited to) electrical, telecommunication, additional furniture, additional lead retrieval, and/or accessories are the responsibility of the exhibitor and can be ordered per the instructions provided in the OMA’s Exhibitor Kit. • All conference sponsorship opportunities require an exhibit booth purchase.

CANCELLATIONS

If the OMA receives written notice of cancellation or reduction of onsite booth space not less than 90 days prior to the first day of the respective conference, the OMA will refund 50 percent of the fee paid for the cancelled space. If the OMA receives written notice of cancellation or reduction of booth space less than 90 days prior to the first day of the respective conference (or alternatively receives no notice of cancellation), no refund will be paid to the vendor.

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