Policy Committee Meeting 9_28_2023

Appendix A: Writing Group Expectations and Responsibilities 1. An AUGS Staff liaison is responsible for managing the document develop process for the Committee, Writing Group, Network, Registry, etc. This is done to ensure consistency from group to group, as well as to alleviate the administrative workload from the volunteers. Staff liaison responsibilities will include the following (not an exhaustive list) a. Manage the document development process b. Scheduling work group calls c. Maintaining meeting minutes in collaboration with work group chair d. Sending assignments and reminders of deadlines e. Collate COI, disclosures, permission for acknowledgment at start of work group project and prior to document publication f. Ensure that a peer review process is followed and expectations are clearly set with all peer reviewers g. Develop a list of candidates to serve as peer reviewers; manage the selection and appointment of peer reviews and ensure their reviews are conducted in a timely manner and all comments and suggestions are conveyed to the Writing Group Chair h. Formatting manuscript and references per journal rules 2. Writing Group Chair a. Distribution of writing assignment

b. Editing the components to ensure a uniform writing style c. Determine and manage the order of acknowledgements d. Collecting and responding to peer review comments and suggestions e. Provide updates and open communication with the Guidelines Committee Chair f. Set up expectations of the Writing Group at the start of each project 3. Writing Group Members a. Complete Contributor Agreement and Conflict of Interest Forms b. Complete tasks in a timely manner c. Participation on phone calls d. Timely response to emails and assigned tasks e. Find a replacement if you are unable to finish your assignment