08-03-2023_BoardBook

Spring/Fall Board Meetings in Conjunction with OMA Biannual Conferences: OMA will cover up to 5 nights’ accommodations ( Tuesday – Sunday) in the designated conference hotel, provided Board member is present and actively participating in the OMA conference for the duration of the meeting. When complimentary suites are provided as part of a meeting contract, they will be given to the following individuals in the order listed:

President

     

Past President of the Board

Executive Director President-Elect

Vice President

Secretary/Treasurer

Registration to OMA Conferences The following individuals will receive automatic complimentary registration to OMA's educational events. Individuals must attend the courses in order to earn CME participation credits in addition to the complimentary registration:

 OMA Active Board of Trustee members  Previous OMA Board of Trustee Presidents  Conference Speakers  AMA delegates and alternates

International Travel OMA members who have been designated as international representatives must book and manage their own conference registrations and hotel reservations. Those unable to use a personal credit card for these purposes should contact the committee staff liaison to make alternate arrangements. Individuals may submit conference registration fees and hotel deposits for reimbursement in advance of the meeting. Copies of receipts should accompany the expense reimbursement request. Individuals are responsible for their own currency exchange, and should convert expenses from foreign currency into US dollars when submitting expense reports. For authorized expenses charged to personal credit cards, the monthly credit card statement should be used to determine actual cost. Up to 2 board members traveling to the European Congress on Obesity (ECO) can get reimbursed for economy plus or business class tickets not to exceed $5000 per board member. Expense Review In order to receive reimbursement, expenses must be submitted to the OMA office within 30 days of the date that the expense was incurred, and accompanied by appropriate receipts - absence of receipt will result in non-payment of charge. OMA staff has the duty of questioning expenses that appear excessive or are unsubstantiated. The OMA Secretary/Treasurer and Executive Director must approve the reimbursement request if it falls outside the confines of this policy.