12.18.23 OMA Board Book

• Once the authors have completed an initial draft of an OMA Position Statement, the draft will then be circulated to the OMA BOT members via email for their review, comments, and suggested edits. • The OMA BOT review process of the draft Position Statements will be no less than two weeks. • Once comments have been submitted, the final version of the Position Statement will be sent to the OMA BOT for review. • Any OMA BOT member may request to convene a meeting of the OMA’s BOT to further discuss and/or vote on the Position Statement pursuant to Section 7, Article 128-202 of the Colorado Statutes, “Directors and Officers Part 2-Meetings and Action of the Board; Action Without Meeting” (as the OMA is a Colorado-based non-profit corporation) https://law.justia.com/codes/colorado/2016/title 7/corporations-continued/article-128/part-2/section-7-128-202. In the absence of such a request, the Position Statement can move forward toward publication. • If a meeting is convened, and the Position Statement is approved by a majority vote by the OMA BOT, the Position Statement will then proceed toward publication. If the OMA Position Statement does not receive a majority vote during the OMA BOT meeting where the Position Statement is discussed, it will not move forward toward publication. In such cases, the Position Statement may be subject to further revisions and potential re-evaluation by the OMA BOT at a later time. • In the event a Position Statement is not able to be published in Obesity Pillars , the Position Statement will then be placed on the OMA’s website instead. • Once an OMA Position Statement is published on the OMA website, the Position Statement should be reviewed according to the OMA’s sunsetting policy. 7. Legal Review In some cases, the OMA authors may request a review by the OMA’s legal counsel to help ensure that the OMA Position Statement complies with relevant laws and regulations, including patient confidentiality and medical liability considerations. 8. Other Considerations Incorporated with the OMA BOT’s new trustee orientation process, the Editor-in Chief of Obesity Pillars will share the training used for Associate Editors for Obesity Pillars to be used as guidance on the process for an effective review of the OMA’s Position Statements. Included in this training is ensuring clarity that the OMA BOT members should not be discouraged from requesting an OMA Position Statement meeting among the OMA’s BOT if author revisions are not sufficient to alleviate the concerns of any OMA BOT member. That said, if an OMA BOT meeting is held to discuss the Position Statement, then the Position Statement can move forward with a majority vote of the OMA BOT who were present for this discussion as enumerated above in item #6.

2