4.19.2023 Board Book

7173 S. Havana St. | Ste. 600-130 Centennial, CO 80112 P: 303.770.2526 | F: 303.779.4834 obesitymedicine.org

• Exhibitors who require clinicians to sign exclusivity clauses with respect to the sale of their products must agree to disclose this to all potential customers.

• If exhibitors wish to market using quotations from OMA members, exhibitor must provide OMA with written permission obtained from persons quoted.

Sponsored Events Guidelines •

OMA prohibits exhibitor-sponsored events during official OMA programs. Exhibitors wishing to hold hospitality suites must first obtain approval from OMA to ensure they do not conflict with OMA’s educational program or major social events hosted by OMA. • OMA prohibits non-exhibiting companies from holding hospitality functions, educational sessions or scientific sessions that involve OMA’s attendees during the meeting dates. • Solicitation by non-exhibitors is prohibited. OMA does not allow individuals, companies, and organizations who have not contracted with OMA for exhibit space to display products or services, solicit orders, or distribute advertising materials in convention facilities contracted by the OMA. Noncompliance will result in the prompt removal of the offender. Insurance : Exhibitor may be obligated to provide proof-of-insurance from its carrier to OMA 60 days prior to each conference, upon request. Exhibitor understands that OMA does not maintain insurance coverage for exhibit property, and it is the sole responsibility of the exhibitor to obtain such insurance. The OMA assumes no liability for any act or omission in connection with any loss or damage suffered by an exhibitor as a result of any act or omission of any vendor, service provider, or other exhibitor or party. Exhibitor agrees to indemnify and hold harmless the OMA and its officers, trustees, members, employees, agents and contractors from all claims, losses, liabilities, lawsuits, and other actions relating to their own products or services or their own actions or omissions or those of their employees, agents, or contractors. Exhibitor agrees to be responsible for any claims arising out of their own negligence or that of its employees or agents. In addition, the exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

Security: The OMA cannot guarantee or be held responsible against loss or damage that may occur in the exhibit hall. Exhibitors are encouraged to take valuables out of their exhibit booths during off hours.

Drawings/Raffles/Giveaways: The PhRMA and AdvaMed Codes on Interactions with Healthcare Professionals include strict limitations on the ability of research based pharmaceutical and medical device companies to provide food, beverages, non-educational and other non-practice related items to health care professionals. The OMA asks that all companies use their discretion in complying with these codes in determining what they provide health care professionals. Payments in cash or cash equivalents (such as gift certificates, gift cards, etc.) should not be offered to health care professionals either directly or indirectly. The OMA in its sole discretion may withhold or deny the right to distribute gifts, souvenirs, advertising, or other materials it considers inappropriate. These guidelines apply to all