12.18.23 OMA Board Book

Salary assumptions are for a total of 19 staff; accounted for COLA adjustments for FY2024 & achievement of staff's individual FY2024 performance goals. Total rollup caclulated to $1,748,608, so rounded to $1,750,000. 8% salary increase from FY2023 to FY2024 to account for COLA & additional staff members (i.e. PM for ECHO initiatives). Calculated based OHR report through 11/30/2023 (costs contained in this GL number from OHR Invoices include: Med ER Tax, SS tax, FAMLI, & SUI) Calculated using OHR report FY2023 through 11/30/2023. Costs contained in this GL number from OHR invoices include: WC Premiums, Employee Benefit Expenses, & EPLI. Education/Events Team--$10500 (includes travel)(EB would like to attend AACE in May - maybe $2000/SO would like to attend CMP Advance - maybe and CMP Advance $4000/SS unsure but should budged $2500/DR would like to attend ACCME - maybe $2000) Marketing Team--$2500 total for whole team

Salaries

$

1,416,000 $

1,293,358 $ 1,416,000 $ 1,348,291 $ 1,568,738 $ 1,052,938 $

1,750,000

Payroll Taxes

$

84,000

$

97,630

$

96,000

$

116,679 $

114,600

$

86,425

$

119,896

Benefits & Admin Fees

$

82,800

$

132,876 $

150,000 $

151,951 $

197,728 $

126,948 $

180,000

Staff Development

$

15,000

$

4,011

$

6,000

$ $ $ $ $

4,048

$

3,000 $5,000 5,000 1,500 1,000

$ $ $ $ $

4,749

$

13,000 $5,000 5,000 2,000

Tuition Assistance (Staff)

-

980

Calcuated amount based on current actuals through September 2023 Calculated amount based on current actuals through September 2023

Staff Appreciation Professional Dues Temporary Staff

2,829

$ $ $

$ $ $

$ $ $

10,000 1,600 5,000

$ $ $

6,091 1,956

$ $ $

8,000 1,700 5,000

4,618 1,813

505

-

550

-

-

Calculated based on OHR report through 11/30/2023. Costs contained in this GL number from OHR invoices include: Administrative Fee

Payroll Processing Fees

$

3,000

$

25,535

$

25,000

$

19,987

$17,280

$

12,336

$

17,500

Professional development, projected for FY2024 based on current run rate through September 2023 actuals. (estimate $4,000 here) ED has submitted via CFP to the ASAE Annual Conference as well as the American Association of Medical Society Executives (AAMSE) Annual Conference, so allocated $$ here to support this travel if CFP are selected. (Estimate $5,000 here) Estimated $500/person air fare, $1500 hotel per person, $250/person for ground/meals) for this line item. site visits to host cities for future conference locations (site for 2028 and potential 2026) - planning visits to National Harbor and Charleston (3 people, flights + 1 night hotel each) - spend based on previous years Job posting fees; projected for FY2024 based on current run rate through September 2023 actuals & proposed recruitment needs in FY2024. $2,200/JH attend ACEHP as speaker

Travel

$

8,000

$

5,763

$

5,000

$

4,800

$

5,000

$

6,485

$

11,200

Site Visits

$

3,000

Recruitment

$ $

-

$

31,101

$

3,000

$

7,742

$

7,000

$

2,082

$

4,000

1,598,320 $ 1,715,700 $ 1,660,479 $ 1,925,846 $ 1,296,277 $

2,110,596

Total

1,625,400 $

Professional Services

Rubin Brown audit costs/rates for FY2024=$36K) + The Accounting Firm fees estimated at $36K based on current run rate through Bill.com actuals which are $34K currently.

Accounting/Audit

$

80,000

$

64,306

$

70,000

$

66,122

$

61,000

$

59,389

$

72,000

Potomac Currents (Chris Gallagher) fees; $6K/month

Advocacy

$

60,000

$

68,000

$

72,000

$

78,000

$

72,000

$

48,000

$

72,000

Calculated per FY2024 Budget worksheet provided by Noynim IT Projected for FY2024 based on current run rate through September 2023 actuals Photo & Video equipment rental + travel/hotel costs for Niche in Denver

IT Support

$ $ $ $ $ $ $ $ $

25,000 120,000 60,000 135,000 2,000 20,000 2,750 66,000 570,750

$ $ $ $ $ $ $ $ $

18,438 93,913 60,000 120,000

$ $ $ $ $ $ $ $

25,000 80,000 60,000 90,000

$ $ $ $ $ $ $ $

23,235 48,045 60,000 90,000 23,712 2,849 3,127 74,533

$

18,500 $53,000 $5,000 90,000 4,000 15,000

$ $ $ $ $ $ $ $

39,412 42,471 5,370 67,500 9,620 1,572 2,840 66,200

$ $ $ $ $ $ $ $

40,000 57,000 5,525 90,000

Legal

Public Relations & Agency Education Consultants

1 consultant at $7500 a month for Nick Pennings

$ $ $ $ $

Anything needed here?

Contract Labor

-

-

-

Trendy Minds Development Retainer

Web Development & Maint.

10,778

12,000

15,750

Domain Name Registration (SSL certificates now included in hosting agreements with Trendy Minds + Ethos) Trendy Minds Retainer - Digital Ad Campaign management and SEO/Content work

Web Hosting

2,105 60,000

4,250 66,000

4,250 69,600

4,320 77,000 433,595

Marketing Vendors

Total

497,540 $

479,250 $

469,623 $

392,350 $

342,373 $

Office Expenses

Rent

$

72,000

$

76,707

$ 130,200 Calculated per 2023 agreement with TVWS at $10,850/month x 12 months for FY2024

$83,700 $

89,214

$99,600

$

84,646

See details in database tab; we kept these as "in" for our operational budget for now, but based on our end of 2023 financials per the OMA Investment Policy/Spending Distribution Policy will be applied to this line item. Currently Greg (CPA) is estimating the up to 4% that we can potentially leverage for these purposes. Projected for FY2024 based on current run rate through September 2023 actuals RingCentral ($477/mo) for phone system; projected for FY2024 based on current run rate through September 2023 actuals Added $6K for 3 new laptops & docking stations per quote from ITO & projected the remainder of this expense for FY2024 based on current run rate through September 2023 actuals Pittney Bowes postage machine; calculated based on current run rate through September 20223actuals Buisness cards and misc admin; assumed the FY2023 costs for FY2024 Fedex, UPS, Overnight delivery; calculated for FY2024 based on current run rate through September 2023 actuals D&O, Cyberspace, etc.; calculated FY2024 expenses based on current run rate through September FY2023 actuals N/A--we will remain at The Village Workspace

Database Supplies

$ $

60,000 3,000

$ $

54,412 1,362

$ $

122,000 $

137,982 $

122,000 $

144,364 $

278,000

1,500

$

599

$

500

$

329

$

500

Telephone & Internet

$

5,800

$

5,479

$

6,000

$

5,551

$

6,000

$

3,833

$

6,000

Office Equipment Office Relocation Cost

$ $ $ $

- -

$

4,109

$ $ $ $

3,000

$ $ $ $

10,632

$ $ $ $

3,500

$ $ $ $

7,538

$ $ $ $

16,000

-

-

-

-

-

Equipment Rental

678 250

$ $

863 130

1,300

892 293

802 300

584 157

800 300

Printing

300

Postage/Shipping

$

100

$

207

$

150

$

634

$

720

$

296

$

400

Insurance

$ $

18,000

$ $

10,497

$ $

12,600

$ $

10,835

$11,000

$ $

12,608

$ $

17,000

Maint and Repairs

-

-

-

-

$

-

-

-

Calculated for FY2024 based on current run rate through FY2023 September actuals (includes Bill.com fees for this line item).

Bank Charges

$

80,000

$

81,683

$

90,000

$

90,230

$

90,000

$

103,551 $

130,000