Elections

Nominating Committee Conference Call 2 Email Schedule Call 2 Scheduled for: 6/24

Content included

Content

Sent 6/25

Days out from call

Doodle poll email Share call time and information through outlook calendar invite

13

7/2

5

Conference call Reminder

7/2 (8:00 a.m.)

Day of

Agenda, Scorecard

Sample Doodle poll Email Hello all, The first Nominating Committee conference call is coming up on June 24 th . On this call the committee will discuss the interview process and assign callers. Please complete the Doodle poll by selecting which times would work best for you that day. The poll can be found here: https://doodle.com/poll/9vv25fyiytyt3td6 Soon after everyone completes the Doodle poll, a calendar event meeting will then be sent out

based on the greatest availability for everyone. Please let me know if you have any questions. Regards,

Setting up Interviews • All conference calls are audio calls, rather than video. However, it could be discussed within the committee if they would like to do video interviews, as we have that option. • Coordinate individual interview calls and setup. (Katie) o Assign committee members their applicants o Send committee members their assigned applicants’ applications, supplemental information, and headshots. o Send email to committee members asking for their availability during the established interview dates in the timelines. These days will fall between the first committee call and the second committee call. o Be sure to check your Junk Mail folder while corresponding with committee members. • After receiving each committee member’s availability, send an email to their assigned applicant with the committee member’s availability. Make sure applicants are aware of the interviewer’s time zone. Then, once you have selected a time and date that works best for the candidate and interviewer, set up an Outlook Calendar event, inviting applicant, committee member and yourself or other OMA staff attending. o Make sure to include Go-To-Meeting information in the event text block. o Make sure to double check time zones. o OMA staff liaison on all interview calls to take minutes on the calls. (Christian)