Elections

o OMA staff do not participate in the call. They are present to start and end the meeting along with take notes. Questions may arise about the election and interview process at which point OMA staff can chime in. • Send minutes/notes to nominating committee interviewer within one day of interview. • Save notes in each individual candidate folder. Follow up with and remind committee members to turn in feedback and evaluation scorecard if needed. (Christian) • Committee members to return interview question feedback and evaluation scorecard to input into overall ‘Scorecard Comparisons’ document. (Katie) • Complete ‘Scorecard Comparisons’ document to send to nominating committee for Call 2. (Katie) Prepare for final Nominating Committee Conference call • Attach agenda and scorecard comparisons to meeting invite. (Katie) • Send an event reminder the day of the call. • Convert ‘tracking spreadsheet’ to ‘Nominating Committee Approved Slate’ document. (Katie) • After the final Nominating Committee Conference call, send the final, nominating committee approved slate to the board. (Christin) Sample agenda for committee call 1 1. Get familiar with Bylaws and Articles for this election season and any deadlines for the election that are included 2. Set up your application review standards and questions to ask, plus divide up work to review conflict of interest forms and applications interview candidates 3. Agree on follow up call deliverables by each committee member for your next call 4. Discuss interview process 5. Assign committee callers to the applicants for interviews Sample email copy for scheduling interviews Hello Dr.XX, I hope your week is going well. I would like to schedule your Obesity Medicine Association Board of Trustees Interview with Dr. Ferreira. Below is a list of times she has available. Please write back with 3 possible times that work for you. Please rank the dates and times by your preference. Please let me know if you have any questions. Once your interview is scheduled, you will receive an email from me confirming the date, time, and how to connect to the call. (Include available times below). Regards,