Elections

Nominating Committee Process • First Conference Call: Send Doodle poll to the nominating committee to schedule the first committee conference call. In this meeting they will discuss the interview process/assign callers. (Katie) o Set up or login to Doodle poll account here: https://doodle.com/en/ o See election timeline for meeting date. Then, on the Doodle poll, select all business hours (8 am – 6 pm) as meeting options for committee members. o Schedule meeting in Mountain Time. o Rather than send the Doodle poll itself from the Doodle poll site, copy/paste poll link and invite all attendees by sending an email from your OMA email account. o Once you have established a meeting time, create an event in outlook. Attach meeting agenda and bylaws.  Include Go-To-Meeting information. o Then, begin setting up interviews (details below). o Be sure to check you Junk Mail folder when corresponding with committee members.

Nominating Committee Conference Call 1 Email Schedule Call 1 Scheduled for: 6/24

Content included

Content

Sent 6/12

Days out from call

Doodle poll email

12

Doodle poll, meeting date reminder

Share call time and information through outlook calendar invite

6/17

7

Information for joining call, meeting reminder; attachments Agenda, Election FAQ, Applicant Interview

Conference call Reminder

6/24 (8:00 a.m.)

Day of

Questions, Bylaws, Applicant Checklist • Second Conference Call: Send doodle poll and setup second nominating committee call to discuss candidates and recommendations to the board. (Katie) o Once you establish a meeting time, create an event in outlook. Include Go-To- Meeting details. Attach agenda, bylaws, fast facts spreadsheet, and tracking sheet. • Create agendas for two nomination committee calls. (Katie) o See Sample Agendas below. • Before interview being you will want to schedule the second and final Nominating Committee Conference call using a Doodle poll and Outlook Calendar Event.