Elections

• Documents needed for application/nominating process

o All documents found in: C:\Users\KatieSimota\Obesity Treatment Foundation\OMA All Staff Team - Documents\Committees\Nominating Committee\2021 Nom

o Application and COI form o Tracking sheet/board slate

o Fast Facts o Scorecard o Interview Questions o FAQ o Bylaws (may need to look for updated 2021 bylaws). • Add applications to shared drive (OMA All Staff Team – Documents\Committees\Nominating Committee\2020 Nom\Completed Board Applications 2021 (Katie) • Create a separate folder in ‘Completed Board Applications 2021’ for each candidate and save all individual files in their individual folder. (Katie) • Make sure to check if applicants qualify for the position before setting up an interview. o 1. Have they been an OMA member for 2 years? (Join date is in database) o 2. Are they ABOM certified? (In database) o If a member does not qualify, send them an email letting them know. You may also suggest they apply for committees in October if they are looking for other ways to get involved. o Attach Bylaws for candidate to review. o See sample email below. • Create and keep up to date ‘Applicants and Nominees Fast Facts’ spreadsheet. (Katie) o Use the file from last year (2020) and Save As to create new 2021 copy. • Create and keep up to date “Scorecard” spreadsheet o Scorecard from previous year can be found here: C:\Users\KatieSimota\Obesity Treatment Foundation\OMA All Staff Team - Documents\Committees\Nominating Committee\2021 Nom o Assign Nominating Committee Members on scorecard after first nominating committee call. • Create and update ‘Tracking Sheet’ spreadsheet with current board positions and those applying in 20XX. (Katie) o 2020 Tracking sheet from last year can be found here: C:\Users\KatieSimota\Obesity Treatment Foundation\OMA All Staff Team - Documents\Committees\Nominating Committee\2021 Nom Sample Unqualified Candidate email Hello Dr. XX, After further review of your application, you do not meet the minimum qualification for nomination. We require that all applications for nominating be a member of OMA for two years at the time of installation, October 20XX, as well as be ABOM certified. Attached are the bylaws for you to review. Please let me know if you have further questions. We encourage you to apply again in the future .